4 Tips to Collaborate in Google Docs, Sheets, and Slides

Image: Andy Wolber/TechRepublic

When two or more people have access to content in Google Docs, Sheets, or Slides, these four practices may help make collaboration proceed smoothly.  When someone who uses G Suite says, “I’ll share it,” that signals the start of a collaborative effort in Google Docs, Sheets, or Slides.  Sharing access to a document only starts the collaboration process. When you receive access to a document as a collaborator, you can take a few steps to make the collaboration process continue smoothly.

1. Confirm you can access the G Suite doc

Email or firewall settings sometimes result in sharing notifications not getting through, which obviously precludes collaboration. So when you receive an email or notification that gives you access, promptly check to make sure you can access the item, especially if this is the first time you have collaborated with that person.

2. How to name the current version of the G Suite file

You might name the current version of the file before you make changes to ensure you can quickly refer to the document as it was before you made comments or edits. A named version also makes it easier to compare a later version of the document to the version you initially received.

3. How to make changes to a shared Google Doc

If you have edit access in Google Docs, you have at least five distinct ways to offer changes. You may use each one, but when you collaborate with someone for the first time, consider these edit actions in the following order: Comment, Suggest, Add, or Edit/Delete.  First, select some text, then insert a comment. This gives the editor the ability to see your note, but doesn’t change the document’s text.

4. Collaboration concerns? Meet with your collaborators

Sometimes it makes more sense to talk than to edit. Maybe you think the whole document needs to be redone, or maybe the tone of the text is terrible. A conversation with your collaborators, either in person or with Hangouts Meet, may help resolve significant issues more quickly than lots of edits.

The information for this post was taken from an article by Andy Wolber in Tech Republic, follow this link for the complete article and more details.