3 Sets of G Suite Security and Privacy Settings Every Admin Should Review

G Suite administrators may select from a wide range of settings that control the privacy of new G Suite files, sharing settings on Team Drives, and security requirements for account sign-ins.

1. New G Suite files: Private or public?

By default, G Suite makes each new Google Doc, Sheet, or Slide that people create private–only able to be accessed by the person who created it. But a G Suite administrator may choose to make new G Suite documents findable by other people in the organization, instead of private by default. After this change, when you search Google Drive, your search results will show documents created by colleagues.

2. Files on Team Drive: Internal-only or shareable externally?

Files on a Team Drive may be accessed by all team members. As team membership changes, you add or remove team members. When an administrator adds a member to a Team Drive, the member gains access to the files on that Team Drive. And when an administrator removes the member from the Team Drive, they lose access to the files on that Team Drive–but all the files on the Team Drive remain.

3. 2-step verification: Required or optional?

In almost all cases, a G Suite administrator should choose to “Allow users to turn on 2-step verification.” This will require people to sign-in with their account name and password, then approve access.

The information for this post was taken from an article by Andy Wolber in TechRepublic, follow this link for the complete article and the details to change these settings.